Business owners want their company to run smoothly, like a well-oiled machine. An organization that works efficiently is one of the primary goals of implementing new software, but often technology improvements don’t yield the intended results. Why is this?
Technology changes are not always done in conjunction with business process enhancements. Technology changes will not bring value if they do not work together with people and process changes, just like parts in a machine.
Where things can go wrong
When organizations move toward modernization and improvement, their main goals are usually to increase automation in an effort to improve efficiency, increase flexibility, cut costs, and keep up with ever-present, ever-changing market and customer demands.
Technology on its own is generally not the magic potion for all these challenges. It requires a concerted effort between technology, process and people. Without a focused effort on these key elements, projects generally fail to achieve the expected results.
“We just need software that is really easy for everyone to use.” When it comes to software, there is no such thing. The only way to make software simple to use is to take away features, preferences, and choices. Simple software is inflexible and weak. That’s the secret to making software easy to use. Most companies don’t follow any kind of established business model. The way they do things is a hybrid of the company they once worked for, their own ideas, and the ideas of the various employees that have worked there over the years. That means you need flexible software that offers a wide array of options, methods, and possibilities. Flexible software is going to take more time to learn than it would “simple” software that forces you to do things their way.
Process and Procedure Management
Process and Procedure Management is the hardest part and is the cornerstone to user adoption success. Organizational leaders who can explain, motivate and continually drive standardized processes will ensure staff buy in and project success. Organizations who back away will find that the staff may return to their old ways of working – negating any system replacement objectives.
Begin by getting buy-in from a small group of experienced employees in each user role—planners, dispatchers, technicians, and supervisors. Having been in field service for a while, they know the business and have experienced the pains more than anybody. They might even be more willing than newer employees to accept changes if they understand how the new technology will make their jobs easier. Make sure this group has good communication and networking skills. These influencers can become ‘power users’ who will be the software experts. They will come to know the product inside-out and be the go-to people for anyone in your company who has questions about it.
FIELDBOSS is a flexible and configurable platform that allows you to work the way you want to work, now and in the future. Our focus is to help you get the most out of your labour resources and deliver the information you and your staff need to run your business more efficiently, profitably, and with lower risk. If you are considering implementing field service management software, working with a knowledgeable experienced partner like FIELDBOSS can help ensure a successful transition and user adoption. Contact us for more information.